Become a Vendor

2025 Vendor Applications Open in January

General Vendor Information

Market Mission:

To create a dynamic community gathering space that supports local food producers, expands local food access and equity for all, and increases – through education and outreach efforts – awareness and support of food and non-food related community resources and nonprofit organizations. 

Weather & Cancellation Policies

It is critical to the success of the market that vendor attendance is consistent throughout the season unless arrangements are made ahead of time. We understand that emergencies and illness happen. We ask that you give us 48-hours notice if you cannot attend so that we can fill the space or modify the market layout. Failure to communicate absences may result in the forfeiture of your space and/or not being invited to participate in future seasons.

This is a rain or shine event and weekly vendor fees will not be reimbursed if you choose not to attend due to weather. If severe weather conditions develop during the market, we expect that vendors, customers, and market staff/volunteers will prioritize their own safety and take shelter. If the weather passes with more than 1 hour of market remaining, the market will re-open. If the weather does not pass, vendors may depart the market early. If an advance forecast calls for severe weather conditions, the Market Board and Manager may cancel the market. Such a determination would be made by noon on the day before the market when advance forecasting makes it possible. Any weather-related cancellations will be communicated on Facebook, Instagram, and on our website. Vendors will be contacted via email.

Vendor Criteria & Rules

All products being sold should ideally be locally produced by the vendor and their employees. Local means produced within 50 miles of North Conway, NH. No more than 25% of total products offered may be grown or produced by others. Any item not grown or produced by the vendor must be prominently labeled with the name and location of the producer. You are not allowed to begin vending until the market opens. You must keep your stand set-up until the market closes. Tents must be staked or weighted down.

Price Listings

Vendors are required to follow all State of New Hampshire Department of Agriculture rules. We may be visited by the New Hampshire Dept. of Agriculture, Dept. of Health and Human Services and/or the Division of Weights and Measures at any time. You must post prices for all products you sell.

Licensing

All food vendors must have the proper licenses and a certified scale if used for sales. All alcohol vendors must have the proper licenses.

Insurance

All vendors are REQUIRED to have a Commercial General Liability Insurance Policy of at least $1,000,000 prior to being allowed to vend. We will need a copy to be emailed upon acceptance listing the following organization as additionally insured:

  1. MWV Farmers' Market, PO BOX 1843, North Conway, NH 03860

  2. North Conway Community Center, 78 Norcross Circle/PO Box 487, North Conway, NH 03860

Code of Conduct

To ensure the Market is a welcoming place for all, we have established a Code of Conduct that goes into effect with the 2025 season. Vendors must agree to the Code of Conduct to participate.

Vendor Selection

Vendors will be selected by their ability to meet the above requirements, as well as:

  • Ability to commit for the entire 17-week season (single-day vendors are welcome to apply and will be given space as it is available)

  • The degree to which the product fulfills a distinctive niche at the market

  • The degree to which ingredients are locally grown or sourced

  • The degree to which non-local ingredients are locally processed and acquired from Fair Trade and sustainable sources

  • The degree to which packaging is compostable and environmentally friendly

  • The quality of vendor’s presentation and display

  • The volume of product the vendor is able to provide

  • Vendor's experience selling at other farmers markets

  • The degree to which the primary farmer/chef/crafter is present at market

The Market seeks to provide diversity in products while prioritizing farm vendors, with the optimal vendor breakdown being:

  • 70% groceries and agriculture

  • 20% prepared food

  • 10% crafts